Executive Assistant (m/f/d) in Düsseldorf

With over 400 offices and more than 1,500 real estate professionals, VON POLL IMMOBILIEN is one of Europe’s largest real estate agencies. Our clients are owners and prospective buyers of properties with stable value in prime residential and commercial locations—in line with our motto: “For you in the best locations.” Together with our partner LEADING REAL ESTATE COMPANIES OF THE WORLD, we have an international network.

What we expect:

• Supporting management in day-to-day operations
• Organizing and coordinating appointments, meetings, and follow-ups
• Communicating with customers, business partners, and service providers by phone and in writing
• Preparing for and following up on meetings
• Maintaining and managing records, data, and documentation
• Assisting with organizational and administrative processes
• Independently handling administrative and office tasks
• Ensuring smooth day-to-day operations

What you bring to the table:

• A structured, reliable, and discreet work style
• A friendly and professional demeanor
• Organizational skills and a high degree of initiative
• Excellent communication skills, including in English
• Proficiency with MS Office and digital tools
• Ability to handle pressure and multitask
• Ability to work independently and think proactively
• Experience in an assistant, office, or administrative role is a plus

What you can expect:

• A responsible and varied position
• Direct collaboration with management
• Modern and professional work environment
• Short decision-making processes
• A motivated team with a pleasant work atmosphere
• Opportunities for development and the ability to work independently